Home / Blog / Top 10 Reasons to Convert MS Access Database to Power Platform

Top 10 Reasons to Convert MS Access Database to Power Platform

While Microsoft Access has long been a reliable database management solution, many businesses are now finding it outdated and limiting. Luckily, Power Platform — a better alternative to Microsoft Access has emerged to save the day. The power platform, a low-code tool, modernizes database management systems and access through its advanced features and user-friendly interface. Simply put, it is the future of business intelligence and app development!

If you would like to learn valid reasons for migrating from MS Access to Power Apps, you came to the right place. In this article, we explore 10 of the most crucial reasons why migration is necessary. Without doubt, the advantages for converting MS Access database to Power Platform are well pronounced. Let’s begin.

What is Microsoft Access?

Microsoft Access is a relational database management system (RDBMS) that helps businesses and individuals to organize, store, and manage their data – whether for a simple contact list or a complex inventory system.

Access was developed by Microsoft in 1992, and it has been a part of the Microsoft Office suite of applications ever since. Its friendly user interface and low-code development capabilities are two of its most significant advantages. This makes it a convenient option for users with no extensive programming knowledge to develop databases and applications.

However, as technology advances, it becomes increasingly necessary for businesses to migrate their Microsoft Access databases to more modern and secure databases, such as Power Platform.

Reasons You Should Stop Using Microsoft Access 

Access may have been popular in the past, but it is no longer a viable option.Let’s explore the reasons to migrate your Microsoft Access database to Power Platform.

Low capacity

A database that contains large files or images could quickly reach the 2 GB limit for Microsoft Access. The result will be a slow and unstable database, which may lead to data loss.

Performance issues

Microsoft Access has difficulty handling large databases and complex applications, which leads to poor performance when dealing with queries of big size. Consequently, as your organization’s databases grow in size and complexity, they become increasingly difficult to maintain and update with the program.

Prone to corruption

Microsoft Access databases are prone to corruption. The program can become unstable or crash, leading to lost or damaged data. Furthermore, Access databases can be more vulnerable to data corruption when multiple users are accessing the same database simultaneously.

Security vulnerabilities

Although Microsoft Access provides security features, the security of its databases may not be suitable for critical applications. Users who are unfamiliar with security principles and settings may unintentionally open, delete, or modify a database.

Incapacity to scale

One of the biggest differences when it comes to Microsoft Access vs Power Apps is that the former may not be able to keep up as your business grows. You may thus find it increasingly difficult to manage and maintain your database. 

This is particularly a major area of concern for most businesses, as almost 90% of organizations believe that if they fail to scale and complete digital transformation initiatives within 12 months, their revenue will suffer.

Multiple versions of truth

It can be difficult to ensure everyone in your organization has the latest data when using Microsoft Access. When multiple versions of the truth exist, there is a risk of confusion and errors in decision-making.

Limited scripting ability

Microsoft Access’ limited scripting capabilities and difficulty executing advanced queries provide further cases to convert your MS Access database to Power Platform. Users may find it difficult to execute complex process control logic and automation as a result.

Desktop limitations

Microsoft Access is a desktop-based application, which limits its accessibility and collaboration capabilities. With more businesses moving to cloud-based solutions, Access’s desktop limitations make it less than ideal for modern business needs.

Reasons to Migrate from MS Access to Power Platform

Power Platform is a low-code development platform that allows users to build custom business solutions, including mobile apps, workflows, and chatbots, without the need for extensive coding knowledge or IT support. 

So why convert Access databases to Power Apps? Here are the benefits of migrating from MS Access to Power Apps and reasons why you should also make the upgrade.

All-cloud architecture

Due to the fact Power Platform is entirely cloud-based, businesses can access their applications and data instantly, from anywhere, anytime, and on any device as long as they have internet access.

Easy integration with other software

For organizations already using Microsoft tools like Dynamics 365, Office 365, or Azure, adding Power Apps to their tech stack is a breeze. Users can easily integrate third-party programs across multiple platforms with its seamless integration capabilities. This ensures businesses can streamline their workflows and ensure consistent data across all systems.

Fast and simple to create custom apps and workflows

The Power Platform is intuitive to use, even for users who aren’t technically savvy. With its low-code interface, users can easily create Power Apps forms, programs, and workflows without the need for extensive programming knowledge or IT support.

Better scalability

Any organization, regardless of its size, can benefit from Power Platform’s versatility. As a result, it is a fantastic tool for expanding or scaling up businesses.

Integration with machine learning models

The program’s machine learning capabilities can be used to analyze data and gain insights, which can help companies make better decisions.

Seamless collaboration 

It’s simple and easy collaborative features for teams on apps and workflows provides further reasons on why migrate Microsoft Access data to Power Apps.In this way, everyone is on the same page and can better visualize data, even when working remotely. This will ultimately lead to greater productivity and efficiency.

Advanced security

This program’s advanced and built-in security features are a major purpose to replace MS Access with Power Apps for many organizations.  This gives organizations peace of mind, knowing that their data and applications are safe and protected.

Mobile device support

Power Apps are designed to be responsive across all connected viewing devices, whether desktop computer, notepad, tablet, or smartphone. As a result, users can access their data and applications on the go, a key benefit in today’s mobile-first world.

Reduced costs

As it is cloud-based and does not require costly hardware and IT support, Power Platform is often a more affordable option than traditional on-premises solutions. This makes it a smart choice for organizations with limited budgets.

Regular updates and feature upgrades 

Power Platform is a modern and actively developed software with regular updates and new features, unlike Access which is outdated and no longer developed. This assures organizations that their investment will continue to provide value and stay current with the latest technology trends.

ModLogix: Your Expert Partner in Legacy Software Upgrades

You can save your organization incredible business value by upgrading your legacy software solutions to secure, stable, and scalable cloud platforms with ModLogix’s expert help.

We provide customized migration, modernization, and cloud integration solutions to organizations’  digital architectures to solve challenges such as outdated technology, slow performance, security vulnerabilities, and compatibility problems that negatively impact their bottom line.

Over the years, our team has successfully completed numerous digital transformation projects for clients in a diverse range of industries. In one instance, we helped a health agency migrate ASP.NET Webforms to Microsoft Azure. We also provided expert services to a global provider of insurance services which wanted to upgrade its large enterprise system database. The result has been an increase in business value, a better user experience, and reduced maintenance costs for our clients.  

At ModLogix, we are eager to assist your business or agency. If you would like to know more about our services, please don’t hesitate to get in touch with us today.

Final Thoughts

In summary, why turn MS Access database to Power Platform?

If you’re seeking to broaden your organization’s capacities while safeguarding your data, transferring from Microsoft Access to Power Platform is a wise decision. The platform offers an intuitive and effective development environment, along with cloud-based infrastructure and seamless integration with other Microsoft tools. 

By implementing the recommendations provided in this post and assessing your business’s specific needs, you can avoid common issues like corrupt data and poor performance. You can also improve your data source and security or even employ machine learning models to analyze data. 

Latest Blog Posts

Ask Us Any Question

* Please enter your name
* Please leave a message

    Download Case Study
    How to Migrate a Large Enterprise App from
    AngularJS to Angular?

    Learn the real-life example of dealing with legacy AngularJS and get the best practices from our team.

    Get Your FREE Template!

    Please, provide the email address so that we can send the case study to you.

    * Please enter your name

      We use cookies to ensure that we give you the best experience on our website. By continuing to browse this site you accept the use of cookies.

      Get Your FREE Template!

      Please, provide the email address so that we can send the whitepaper to you.

      * Please enter your name

        Get Your FREE Template!

        Please, provide the email address so that we can send the checklist to you.

        * Please enter your name